An Employee Manual, used correctly, will accurately communicate your company philosophy, policies and procedures and answer almost every employment related question your employees could possibly ask. The cost is miniscule compared to the cost of dealing with an employee problem. Protect your business and your reputation, and make life easier for your employees. Let them know clearly what you will do for them, and what you expect them to do for you.
If you don't already have an Employee Manual, it is time to get one and formalize your company's policies and procedures. But don't settle for the "one size fits all" manual. Your industry, organizational culture, company objectives, and workforce are unique. Use a manual that represents you and your business.
How to Use
The Employee Manual is saved in RichText format (.rtf). The files can be opened by most word processing programs.
Customize your construction employee manual by selecting and editing the appropriate policies and procedures for your construction business.
Your first step is to insert your actual Company name. Using the Find/Replace functions in your word processing program, replace COMPANY NAME with your actual company name.
Next, print out this manual and read every single policy. This manual contains over 120 recommended policies and you can customize them any way you wish. You can decide to keep them as is, amend a policy or delete any policy. If you choose to delete or change a policy simply edit the document with normal word processing procedures.
There are also 21 policies that state "Insert Here", followed by an example. The purpose of the example is only to show what could appear here - you need to provide your own language because these policies will be specific to your company. Simply cut and paste from another document, edit the example, or type in the language you would like to use. These policies are:
- Mission Statement
- Purpose of this manual
- Customer Relations Philosophy
- Company History
- Company Organization Chart
- Company Contacts
- Paid Holidays
- Paid Vacation
- Paid Sick Leave
- Health Benefits
- COBRA Information (if Health Benefits are Offered)
- 401k Plan
- Additional Benefits
- Unpaid Family School Partnership Leave (state specific)
- Unpaid Family Care And Medical Leave
- Unpaid Pregnancy Disability Leave
- Unpaid Personal Leave of Absence
- Unpaid Bereavement Leave
- Unpaid National Guard/Military Leave of Absence
- Alcohol and Drug Policy
After making changes, print the manual and read it, again. You are not only looking for errors after you have edited your manual, you are also becoming familiar with your manual. Since you are the Owner, you should know your policies and procedures inside and out.
Lastly, review the page numbers on your table of contents and update them if necessary.
After you have edited your manual to your liking and have printed it, call a trusted attorney to review it. This is a required step; every state and locality has different laws and requirements and they are often changing.
The final step is the distribution of your manual. It is suggested that you require all employees attend a general meeting. Read the manual cover to cover and answer any questions that are asked. Have each employee sign the Acknowledgement and Agreement form that is included (this includes an initial on the second page, and a full signature at the end).
Every employee should be given a copy of the manual. For cost savings, you may only print enough to share around the room, but we strongly suggest a manual always be available for review during normal working hours, and your Supervisors always have a copy on hand for immediate access and review.
Although this manual comes with no guarantees, it is a tool for you to use when you need to make impartial and consistent employee related decisions. Teach both your employees and your Managers how to use it and let your manual effectively communicate YOUR Company policies and procedures.
Since we are not familiar with the law in all states, you must have your attorney review this manual to make sure it meets the law in your state and/or locality.
The information in this manual is not, nor is it intended to be, legal advice. Construction Programs & Results, Inc., is not legal counsel. You must consult an attorney for approval of all content before you rely upon, use or distribute any content contained in this manual. Construction Programs & Results, Inc., makes no representations about the suitability of the content of this manual for any purpose whatsoever. All content is provided "as is" and without any warranty of any kind. Construction Programs & Results, Inc., hereby disclaims all warranties and conditions with regard to the content, including but not limited to all implied warranties and conditions of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Construction Programs & Results, Inc., be liable for any damages whatsoever, including, but not limited to, any general, special, indirect, exemplary, or consequential damages, whether or not arising out of or in connection with the use, copying or display of the content.
This manual and the related forms are for your company use only. You are free to copy and modify all pages and forms as needed for your company. This manual and the forms are not to be given away, lent, loaned, e-mailed or in any way transferred to another individual or company for their use without the expressed written consent of Construction Programs & Results, Inc. This manual and the forms are copyrighted and unauthorized use will result in prosecution to the fullest extent of the law.
Copyright 2003-2014, Construction Programs & Results, Inc.
A download link will be provided for both options. Links to the download will be given immediately after purchase. Choose the "download only" option if you don't want to incur shipping charges.
The Employee Manual is in Rich Text Format (.rtf). It's designed to be opened in your word processing program and edited as needed to match your business policies.